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ScholarWorks: Submitting your thesis, project, or dissertation: Instructions

Step-by-step instructions for how to upload your thesis to CSUSB ScholarWorks.

What is CSUSB ScholarWorks?

CSUSB ScholarWorks is an open access institutional repository showcasing and preserving the research, scholarship, and publications of California State University, San Bernardino faculty, staff, and students. The repository is a service of the John M. Pfau Library.

Graduate students completing a master's thesis/project or a doctoral dissertation at CSUSB upload their work to CSUSB ScholarWorks as part of the process of finishing their degree. We hope you will you want to make your work Open Access, but if you prefer not to, there are options for restricting access to it.

CSUSB offers two levels of access to your manuscript:
  • Open Access: Once published, your manuscript is available freely on the Web, and others can easily discover it via Google Scholar.
  • Restricted Access: Your manuscript can only be accessed by CSUSB students, staff and faculty on campus or via off-campus login; only the citation and abstract are available on the Web.

How it works!

Submitting your thesis, project, or dissertation to CSUSB ScholarWorks is easy!  Think of it as two steps:

  1. Create your account.
  2. Upload your document.

IMPORTANT: Make sure you start in the Electronic Theses, Projects, and Dissertations section of ScholarWorks.
DON'T LOOK FOR YOUR DEPARTMENT! Submitting under your department page in ScholarWorks will only cause delays, because you will have to re-submit your thesis in the Electronic Theses section. 

Step by step...

Click the "Submit Research" link in the sidebar:

Look under the Author Corner heading in the left sidebar for the Submit Research link.

You will be prompted to login. But first, you will need to sign up for a CSUSB ScholarWorks account. TIP: Using your MyCoyote login will NOT work!

Use the "Sign Up" link at the bottom of the login form.

Fill out the form that appears. You can use either your CSUSB email account or a personal email account.

TIPS:

  • Your review memo from the Office of Graduate Studies will be sent to the email address you provided for the ScholarWorks account.
  • Use the same ScholarWorks account for corrections – don’t create a new account each time!

The Create Account form asks for your name, email, and a password that you choose.

When you click the Create Account button, you will get an Account Activation message, telling you to open your confirmation email:

An email with an account activation link has been sent to your email address.

Jump over to your email account and find the confirmation message. TIP: The sender will be noreply@bepress.com and the subject will be Confirm Your Account

Open the message, and click the Confirm Account button, as shown here:

If you kept your browser window open, you should then be on the theses "Submission Agreement" page, which looks like this:

TIP: If for any reason you don't end up on this page, navigate back to Electronic Theses, Projects, and Dissertations and use the Submit Research link again.

At the bottom of the Submission Agreement, mark the box for agreement, then click Continue.

Please check this if you agree to the above terms.

Now you will be on the actual submission form to upload your thesis, project, or dissertation! It's a long form, but just fill out all the requested fields.

The submission form has many fields, scroll all the way through!

TIP: Do you have a co-author? You should both create ScholarWorks accounts, so that both of you can receive email notices and download statistics. However, only one of you should submit the actual document.  Use the green plus mark under author name to add your coauthor. Search for them by the email address they used to created their ScholarWorks account. 

Don't forget to choose the level of access for your document under "Document Type"! Restricted access will be noted as such; open access is the default.

At the bottom of the form, you will choose your file to upload, then click the Submit button:

Upload the file from your computer, then click Submit. Be patient, it may take a second!

You should then get a confirmation email from ScholarWorks that your submission has been successful. 

No confirmation? Get in touch with Shelby Reader in the CSUSB Office of Graduate Studies.

TIP: You do not need to convert your document to a PDF; ScholarWorks will do that automatically.

TIP: Most students will have all of their thesis/project content in the text document. But if you have additional files that are an integral part of your thesis/project (such images, spreadsheets, databases), you can submit these using the "additional files" option. 

When you need to make revisions...

Make the revisions to your original word processing document and save it.

Log back into ScholarWorks, and choose the Revise submission option:

Choose the "Revise submission" button; do not upload a new submission!

You will revise your submitted thesis by uploading the file you just corrected and saved.