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Using the ST ViewScan II Microform Scanner

Describes the basics of using the ST ViewScan II microform scanner located on the 4th floor, behind the elevators.

Saving, Exporting, Emailing, or Burning Documents

Once you have scanned a document, it can be emailed, printed, or saved to USB, Google Drive, or Dropbox. You may also burn images to a CD.

While the default format for saving is multipage PDF, you will find that you may also save your files as single page PDFs, searchable PDFs, or as .BMP, .JPEG, .PNG, or .TIF files. Use the Format menu to explore these options.

Dropdown format menu with file options, including multipage pdf

 

WARNING:

  • SAVE AS YOU GO!
  • Your image files will be cleared out whenever a session ends (whether by choice or malfunction).
  • If you start in one mode and wish to move to another, save your files before exiting – they will not be saved across modes.
  • If the local memory (RAM) becomes full, the computer may freeze and you may not be able to save.
  • SAVE AS YOU GO!


 

Saving Documents to a USB

  1. Once you have scanned all of the images you need, you can save them to a USB. You will first need to insert your USB into an available port.  In addition to the USB ports on the computer, there is one port available on the ViewScan reader.

USB port on bottom left of microform machine's base

 

  1. To save your images, you will first need to click on the File tab in the upper left portion of the screen.
     
  2. Once you have selected the File Save tab, a screen will appear showing all the images that have been scanned. Select the images you want to save by clicking on the box next to each image. A check should appear in each box selected.

Thumbnail selected and outlined in yellow

  1. Once you have selected the images you want, you will need to tell the computer where to save the image files. To do this, click on the folder icon below and to the right of Save to local PC.
     
  2. In the window that appears, click on the triangle to the left of Computer.

Browse for files or folders window with list of options, including computer.

  1. From here, find and select your USB.

Computer option expanded, showing OS, DVD, and removable disk options

  1. Once your USB selected, you can now save your file by clicking on the Save icon.
  • NOTE: If you want to save a single scanned image rather than multiple images, select Save to USB from the top of the left tool bar. A window will appear that will prompt you to save the image to the USB that has been inserted into an available port.

Save to USB icon is an illustration of an orange USB

 

 

Saving Documents to Google Drive

  1. Once you have scanned all of the images you need, you can save them to your Google Drive.
     
  2. To save images to your Google Drive, you will first need to click on the File tab in the upper left portion of the toolbar.
     
  3. Once you have selected the File tab, a screen will appear showing all of the images that have been scanned. Select the images you want to save by clicking on the box next to each image.  A check should appear in each box selected.
     

Save to Google Drive option, underneath save to local PC option, within file save menu.

  1. Once you have selected the images you want, you will need to tell the computer where to save the image files. To do this, select the circle next to Save to Google Drive. Then, enter your Username and Password and save to Google Drive as usual. NOTE: If you are unable to log into Google Drive, you might need to change your Google account security settings. For more information, see Google's information on the "Password incorrect” error.

 

Exporting Documents to Dropbox

  1. Once you have scanned all of the images you need, you can export them to your Dropbox.
     
  2. To export images to your Dropbox, you will first need to click on the File tab in the upper left portion of the toolbar.
     
  3. Once you have selected the File tab, select Dropbox. A screen will appear showing all of the images that have been scanned. Select the images you want to export by clicking on the box next to each image.  A check should appear in each box selected.
     

Thumbnail selected and outlined in yellow in Dropbox option.

  1. Once you have selected the images you want, you will Login to Dropbox. A new window will open where you will enter your Dropbox username and password.
     
  2. When prompted, Allow ViewScan to access its own folder inside your Dropbox.

Dropbox window with clickable option to allow ViewScan to access its own folder

  1. You will now need to select the Upload icon under the File tab.
     

Clickable upload icon, which appears as an open blue box, at top of screen.

Emailing Documents

  1. Once you have scanned all of the images you need, you can email them as attachments.  
     
  2. To email images, you will first need to click on the File tab in the upper left portion of the toolbar and then select Email from the left hand menu. 
     
  3. Once you have selected Email, choose the images you want to send by clicking on the box next to each image.  A check should appear in each box selected.
     

Thumbnail selected and outlined in yellow in email option. 

  1. Once you have selected the images you want, fill in the To, Subject, and Message (optional) fields. Then press the Email button.

Burning Documents to a CD

  1. Once you have scanned all of the images you need, you can burn them to a CD. First, insert your CD.
     
  2. Click on the File tab in the upper left portion of the toolbar.
     
  3. Once you have selected the File tab, select Burn CD. A screen will appear showing all of the images that have been scanned. Select the images you want to burn by clicking on the box next to each image.  A check should appear in each box selected.
     

Thumbnail selected and outlined in yellow in Burn CD option.

 

  1. Once you have selected the images you want, press the Burn button.